At HSSMI, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who engage with us, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By engaging with us, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to HSSMI Ltd, Here East Broadcast Centre, 3 Lesney Avenue, Queen Elizabeth Olympic Park, Stratford, E20 3BS
Who are we?
We’re HSSMI, a manufacturing innovation organisation. HSSMI Ltd is a not for profit organisation limited by guarantee (no. 09565046). HSSMI Trading Ltd is a wholly owned subsidiary of HSSMI Ltd (no. 09036712) The registered address is HSSMI Ltd, Here East Broadcast Centre, 3 Lesney Avenue, Queen Elizabeth Olympic Park, Stratford, E20 3BS
How do we collect information from you?
We obtain information about you when you use our website, when you contact us about products and services, if you register to receive our newsletters or if we have implemented a contract, NDA, MOU or other Agreement with you.
Our legal basis for processing your personal data
We must have a valid, lawful basis to process your personal data. The table below identifies the lawful basis for each class of activity that we may be conducting with you.
|Processing Purpose||GDPR Legal Basis||Justification|
|Sending you a regular newsletter and/or updates on our offers and services.||Contract||Sending you a regular newsletter and/or updates on our offers and services. Consent You have provided consent to process your personal data for these purposes. You have the right to withdraw this consent at any time.|
|Developing or implementing a contract and/or financial transaction with you||Contract||Developing or implementing a contract and/or financial transaction with you Contract The processing is necessary to implement a contract with you or the organisation you represent. We also need to comply with legal requirements (e.g. tax law).|
|Preparation or discussion related to potential:
MoU, MoA, NDA
|Legitimate interest||In our case the legitimate interests can be our own interests or the interests of third parties. They can include commercial interests, individual interests or broader societal benefits. We use your data in ways you would reasonably expect and which have a minimal privacy impact.|
What type of information is collected from you?
The personal information we collect might include your name, address, email address, company name, IP address, and information regarding what pages are accessed via our website and when.
How is your information used?
We may use your information to:
- contact you regarding an enquiry you have made to us;
- to carry out our obligations arising from any contracts entered into by you and us;
- seek your views or comments on the services we provide;
- notify you of changes to our services;
- send you communications which you have requested and that may be of interest
- process a contract, agreement, NDA or job application
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract or agreement that you hold with us. Where we have conducted a financial transaction with you, we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Who has access to your information?
Without your express written permission, we will not:
Sell or rent your information to third parties
Share your information with third parties for marketing purposes.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct communications from us about the work we do or our exciting products and services, then please contact email@example.com
We will not contact you for marketing purposes by email or phone unless you have given your prior consent. You can change your marketing preferences at any time by contacting us by emailt to firstname.lastname@example.org
How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: email@example.com
You have the right to ask for a copy of the information HSSMI holds about you. Please do so by putting your request in writing to HSSMI Ltd, Here East Broadcast Centre, 3 Lesney Avenue, Queen Elizabeth Olympic Park, Stratford, E20 3BS
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. All the personal data we process is processed in the UK however for the purposes of IT hosting and maintenance this information is located on servers within the European Union. No 3rd parties have access to your personal data unless the law allows them to do so. If something goes wrong, a procedure is in place to detect, report and investigate a personal data breach.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.
Use of ‘cookies’
Currently the HSSMI website does not operate ‘cookies’
Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
16 or Under
HSSMI will not collect or process any data for a child under the age of 16
Automated Decision Making
Automated decision-making means making a decision about you using no human involvement e.g. using computerised filtering. No decision will be made about you solely on the basis of automated decision making.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in May 2018.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk/